Course Shell Request in my.TCU.edu - How-To Instructions

 

Starting with Summer 2012 course requests, faculty must make course requests in my.tcu.edu using our new process. This process was implemented in phases to automate the process.

Access your Course Request Page

1. Log in to http://My.TCU.edu using your TCU network ID and password.

For new faculty who do not yet have a TCU network ID, you must first set up your account by going to http://My.TCU.edu and selecting the link for "Need a TCU User name?" Users must have their paperwork processed and a TCU ID number issued for these steps to be available.

2. Once logged into http://My.TCU.edu, select the Main Menu on the top left side of the screen, then choose LearningStudio (eCollege) and Course Shell Request

Navigation in my.tcu.edu - select learningstudio

 

4a. The default term available to you will appear. Click Search to request a shell for this term. See below (4b) for information regarding searching for other terms.

terms available

4b. Note: in late Spring, both Summer AND Fall will be available to faculty to make requests. If the Fall is appearing, and you need to request Summer, select the Magnifying Glass icon to select the Summer term. Select the term name, then click Search on the following screen. If the term you are looking for does not appear, this means that it is not available for requests.

Look up term

5. On the next page you will see a page featuring all of the courses you are officially assigned to teach for the selected term, according to the Registrar. It will look similar to this example below:

Course request Page

Be sure to select the "Click Here" links to expand the instructions for course requests and shared shells (located on the blue bars across the top of the page).

 

Now either follow the steps for Requesting an individual course or Request shared shells.


 

 

Request an individual course
(This means you are not going to combine this shell with any of your other course sections)

Select the "request course shell" button for each class section.Request Button

Once selected, the "Request Course Shell" button a pop up box appears (pictured below).

Your course shell has been requested

The request button will also become grey and the text changes to "Course Shell Requested. Your request is complete.

Single Course Requested

Repeat this step for any other individual courses you want to request.

 

How do I know if my request went through?

  • A pop up box appeared indicating that your request was submitted.
  • The "Request Course shell" button text will change to say "Course Shell Requested"
  • the Request button becomes "greyed out "
  • A date received column date appears - To see this column, you must first click "Return to Search" at the bottom left side of the page. This will take you back to the Page with the term listed. Click Search to return to the request page. On this page, a new column appears to the right of your Course Shell Requested button. This shows the Date your course shell was Received.

If all of the items above happened, your course shell has successfully been requested.

At any time you can return to the course shell request page in my.tcu.edu to see if your request has been processed. (When you return to this page, there will be a Date Created column added to the page.)

 

If you do not have any shared shells to request, continue on to the Enrollments section of the page.

 


 

 

Request a course shell to be shared
(This means you want to combine 2 or more of your class sections into one course shell):

Select the check box in the shared shell column for the first shared shell section.shared check boxes

Once the check box is checked, a pop up window will appear (pictured below explaining that you now must complete the following steps of adding Shared Class #1-4).

Shared shells pop up warning

Click ok, then additional fields will appear. Select the magnifying glass for Shared Class #1.

Shared Shells fields

A new window will appear displaying all of your courses again. Select the course section you want to ADD to your shared shell by selecting the "class section" number. In the example below, the user might select section 150. This will be combined with section 050.

Shared shell lookup

Back on the main request page, a number will now appear in the Shared shell blank for class #1. This corresponds with the class number for the section shell (see highlighted below).

Repeat steps to add more sections to be shared with the initial shell.

Shared shell fields

Once your shared shells have been identified by the step above, select the Request Course Shell button on the row containing the check mark for the shared shells.

The "Course Shell Status" button text will change to indicate it is requested and included in a Shared Shell.

shared shells requested

Similar to the Individual course request page, once selected, the "Request Course Shell" button will trigger a pop up box to appear with a request confirmation(pictured below).

Your course shell has been requested

The request button will also become grey and the text changes to "Course Shell Requested. Your request is complete.

If you are team teaching or have additional courses to combine beyond the 4 fields available to you, please submit this information in the text box on the request page, or send an email to elearning@tcu.edu, indicate the course shells you want to combine and which course to add them to. For team teachers, please cc: all of the faculty involved so that they may approve the request.

 

How do I know if my request went through?

  • A pop up box appeared indicating that your request was submitted.
  • The "Request Course shell" button text will change to say "Course Shell Requested"
  • the Request button becomes "greyed out "
  • A date received column date appears

If all of the items above happened, your course shell has successfully been requested.

At any time you can return to the course shell request page in my.tcu.edu to see if your request has been processed. (When you return to this page, there will be a Date Created column added to the page.)

 

Once your request(s) are complete, you can continue to the Enrollment portion of the page, below.


 

 

 

Enrollments

Your faculty enrollment will be handled by elearning staff in the Koehler Center. If you wish to enroll other faculty, Teaching Assistants or Library Research Liasions into your course, you can provide this information in the textbox located underneath the grid containing your courses on our request page (see image below).

Simply enter the information for your course, enrollment names, etc. and select the "Send Email to eLearning Administrator" button below. This will send an email to elearning staff.

 

Email enrollments

 


 

The next steps

By submiting your course request(s), you have completed step 1. The next steps are as follows:

Step 2: Wait for Enrollment Email

2. Once requested, Koehler Center staff will process the request and enroll professors and teaching assistants.

 

Step 3: Copy Content

3. You will be notified via email when your course shell(s) are ready. If you previously had a Pearson LearningStudio course shell, you can use the Faculty Copy Tool to copy all or part of any existing course content into your new course shell.

 


 


decorative colored bar
decorative colored bar